DETAILS:
I am an attorney and I have my own mediation firm. The job requires meticulous attention to detail so that my calendar is accurate and I appear for my mediations at the right location and during the right time frame. Friendly, responsive folks who take a lot of pride in performing tasks correctly are sought.
Looking for someone to work in tandem with current assistant, Nicole. I am seeking someone whose “typical work hours” are early AM through 5:00 or so EST.
I am looking to hire someone to assist me with scheduling mediation conferences and electronically filing documents. I started this business 2.5 years ago and have put a tremendous amount of time, effort and passion into making it a success. I am particularly interested in someone with scheduling experience and calendar management. I am seeking a person who is eager to work hard and is very quick to respond to emails and phone calls.
Job includes administrative work, drafting letters, filing documents and maintaining electronic filing systems. Some personal tasks such as photo organization etc. is included as well.
Experience with Google Calendar, Google mail, Google contacts and ability to learn other software/scheduling programs (like Appointy). Experienced with Word, Excel and Adobe Acrobat.
Experience with Dropbox and Viivo. Must have excellent English grammar/punctuation skills.
Extremely reliable, trustworthy.
Legal experience a bonus but not required. References preferred.
This is a part-time position. I am interested in someone with impeccable phone and email communication skills. Also, I need assistance drafting and emailing confirmation letters to the parties indicating the date, time and location of the conference.
I was previously with a law firm for more than a decade and the launch of my new mediation firm a year ago was an exciting leap. I need someone who I can trust to be accountable, responsible, ethical, ambitious and have a strong work ethic.
The hours will vary, but will likely be about 5-10 hours a week. I need someone who can work on an as-needed basis and is committed to doing an excellent job. Thank you for your consideration!
Job Description:
I'm looking for a Virtual Assistant to help me manage incoming calls and emails, schedule events, and help me stay on top of all of my obligations.
Your responsibilities:
- Data analysis/entry into Excel, Word or other programs
- Research using the Internet or other information databases
- Outbound calling to clients, vendors or others
- Travel planning and coordination
- Email management
- Other miscellaneous tasks that can be performed online
- Must be accessible, online and on Elance Work View during agreed-upon office hours
Your qualifications:
- Previous experience as an administrative assistant preferred
- Broadband Internet connection
- Strong understanding of Internet and online communication tools
- Ability to multitask and take on multiple projects
- Ability to meet deadlines
- Strong communications skills and attention to detail a must
- A complete UpWork profile
- References or an established reputation on UpWork preferred
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